Rules of the society

Rules of Foundation and Bridging Educators New Zealand (Incorporated)

1.0 Name

1.1    The name of the society is Foundation and Bridging Educators New Zealand (Incorporated) (FABENZ) (the Society).

1.2    The Society is constituted by Resolution dated September 2009.


2.0 Purposes of the Society

2.1    The aim of the Society is:

To provide a shared platform for tertiary educators across the sector to work to promote          foundation and bridging education as a means of empowering and creating success for    learners, their families and communities, and for society and the economy.

2.2    The objectives of the Society are:

  • To promote professional development, collaboration and research, both nationally and internationally, for foundation and bridging educators
  • To encourage, promote and widen access and successful participation in tertiary education, leading to employment or further study.
  • To be proactive in informing policy development and to be recognised as the peak consultative body for all foundation and bridging education by tertiary education organisations, professional organisations, the government, and the community.

2.3    The powers of the Society are:

  • To develop an organisation with resources and staffing to fulfil the objectives.
  • To establish and maintain a bank account.
  • To raise and apply for funds for purposes agreed to by the members.


3.0 Membership

  • Any person with an interest in bridging and foundation education can become a member of the Society, by applying to the Secretary in writing.
  • Membership is on an individual basis only.
  • The Executive Committee reserves the right to refuse membership to any person.
  • Annual membership fees/subscriptions will be set at the AGM and will be due within 3 months of the AGM.
  • Membership will be deemed lapsed if fees are not paid by the due date but may be reinstated, at the discretion of the Executive Committee, by the payment of any fees owing.
  • A member may resign by informing the secretary in writing.
  • Honorary members may be appointed by the Executive Committee.


4.0 Meetings

  • The Executive Committee of the Society will have a minimum of 6 meetings per year. These meetings will be in the form deemed most appropriate by the Chairperson. The meeting can only take place if a quorum of six members is present.
  • An Annual General Meeting (AGM) must be called within 14 months of the previous AGM. A quorum of 10 members must be present, including four Executive Committee members. For the meeting to take place, 14 days written notice of the AGM must be provided to members.
  • A Special General Meeting may be called by the Executive Committee and must be called if the Secretary receives  a written request signed by at least 10% of the members. 14 days notice must be given to all members, with supporting information, at the time of notice. For the meeting to take place, a quorum of 10 members must be present, including four Executive Committee members.
  • If voting is required this will take place through a secret ballot.
  • Each member has one vote. The Chair or her/his nominee will have a casting vote.
  • Should the Chairperson be absent without a proxy, the Executive Committee will elect a member to chair the meeting.
  • The AGM may approve a patron for the Society.


5.0 Executive Committee

  • The Executive Committee will be elected at the AGM.
  • Members of the Executive Committee will be elected for a period of two years, following which time they must stand for re-election if they wish to remain on the Executive Committee.
  • As a General Principle, no advantage is to be taken from being a member of the Executive Committee
  • The Executive Committee will consist of up to 10 members, including a chairperson, secretary and treasurer.
  • The Executive Committee will appoint the chairperson, secretary and treasurer.
  • Should an executive member resign, the Executive Committee may second another member until the next AGM. This will be at the discretion of the Executive Committee.


6.0 Finances

  • All monies raised must go towards furthering the objectives of the Society. FABENZ is a non-profit organisation.
  • Any proposal for funding should be presented to an Executive Committee meeting for discussion and decision.
  • The treasurer must maintain up to date and accurate records, and must present accounts, and a budget for the following year to the AGM.
    • A current bank statement must be presented at each Executive Committee Meeting.
    • The treasurer has the authority to pay accounts.
    • The bank account will require two authorisations.
    • An audit conducted by an accredited individual or organisation must occur annually and the outcomes must be presented to and approved by the AGM.
    • Decisions re the investment of surplus funds can only be made by the Executive Committee.


7.0 Alterations to the Rules

  • Any alterations to the rules can only be made at an AGM or SGM.
  • Recommended alterations must be notified to all members 14 days prior to the AGM or SGM.
  • Any member may put a proposal for an alteration to the Rules to the Executive Committee for discussion and for circulation to the membership of the Society.


8.0 Common Seal

  • The Executive Committee shall provide a common seal for the Society.
  • The Secretary shall have custody of the common seal, which shall only be used by the authority of the Executive Committee.


9.0 Dissolution of the Society

  • Upon dissolution of the Society, any monies and assets of the Society will be passed on to an organisation with similar aims and objectives.
  • Dissolution may occur if a motion supporting this view is agreed upon by two-thirds of the members, at a meeting called specifically for this purpose.